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Suggestions for Forming a State Chapter Physician Leading Group

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  1. Checklist
  2. Identify Chapter MDs
  3. Sample Survey
  4. Sample Minutes for Email Distribution
  5. Sample Networking Events
  6. Managing New MD Members
  7. Sample Invitation to Membership
  8. Advancement to Fellow
  9. Leave-Behind

1. Checklist

2. Identify Chapter MDs

Online Roster Research Engine

  1. Go to http://www.ache.org/
  2. Go to Chapters > Chapter Service Center > Membership > Chapter Roster Tool under Additional Resources
  3. Click on Chapter Roster Tool under “Additional Resources”
  4. Select Quick Download beside “View members of your chapter”
  5. Sort the Exel file for all members with:
    1. “Dr” in column K (Salutation)
    2. Copy these rows into a new worksheet
    3. Delete non MD/DO’s in column B (Full name)
    4. This may still miss some physicians
  6. Save the file with the date in the file name
  7. Copy the email address into a distribution list in an email manager

3. Sample Survey

ACHE of Georgia Physician Executives Survey

A. Email Text

GEORGIA ASSOCIATION OF HEALTHCARE EXECUTIVES
SUBJECT: ACHE of Georgia Physician Executives Group – Inaugural Message
TEXT OF EMAIL:

Dear Physician Member:

ACHE of Georgia is pleased to announce the formation of a Physician Executives Group (PEG) in 2016.

As a physician or dentist member of ACHE of Georgia, you have been identified as a candidate PEG member, and we value your input as we launch this group.

Please complete the following short (less than 5 min) survey. Your responses will help PEG develop a plan to provide the highest level of value to Georgia’s physician leaders.

John W. Henson, MD, FACHE, will serve as inaugural chairman for the group. However, we would also like the support of others interested in assisting in a leadership role. Please indicate your interest in the survey section below.

Thank you in advance for your participation.

Best Regards,

Tripp Penn, FACHE
President, ACHE of Georgia

Mary Germann, MN, FACHE
Vice President, ACHE of Georgia

cc: John W. Henson, MD, FACHE, C 404-632-1990, Email john.henson@piedmont.org

B. Survey Questions

  1. Proposed initiatives for PEG (please rank importance of each, 5 is highest):
    1. Networking opportunities with other physician leaders: 1,2,3,4,5
    2. Networking opportunities with non-physician healthcare leaders: 1,2,3,4,5
    3. Leadership education/development regarding physician issues (e.g., CMO): 1,2,3,4,5
    4. Leadership education/development regarding other healthcare issues (e.g., COO): 1,2,3,4,5
    5. Technical education (e.g., finance): 1,2,3,4,5
    6. Achievement of board certification in healthcare management (FACHE status): 1,2,3,4,5
    7. Mentoring opportunities (as mentor or “mentee”): 1,2,3,4,5
    8. Other (open text) :
  2. PEG Networking
    1. Willing to share contact information* with other PEG members?: Y/N * via emailed contact list to PEG members. Includes name, institution, title, city, email address, cell phone number
    2. Interest in a special PEG networking session immediately prior to ACHE of Georgia meetings?: Y/N
  3. FACHE credential
    1. Already possess the FACHE credential? Y/N
    2. If “No”, intention to take the board exam in the next 12 months? : Y/N
    3. If “No”, desire more information about the value and process for FACHE status?: Y/N
  4. Mentoring
    1. Currently engaged as a mentor?: Y/N
    2. Currently engaged as a “mentee”?: Y/N
    3. If no, desire more information about the value and process for mentoring?: Y/N
  5. PEG leadership
    1. Interested in helping lead ACHE of Georgia PEG?: Y/N
  6. Demographics
    1. Gender: M/F
    2. Age: 25-35, 36-45, 46-55, 56-65, >65
    3. ZIP code: (open text)
    4. Current leadership title: (open text)
    5. Do you have a dyad partner?: Y/N
    6. Active medical practice?: Y/N
    7. Specialty: (open text)
    8. Preferred email address: (open text)
    9. How many ACHE of Georgia events have you attended in the last two years?: 1-5
    10. Opt-out of PEG? (we hope ‘No’): Y/N

4. Sample Meeting Minutes for Email Distribution

The Table can be selected, copied and pasted into the body of the email to avoid having recipients open an attachment. Hypertext works well with this approach.

5. Sample Networking Events

Invitation for email distribution

The Table can be selected, copied and pasted into the body of the email to avoid having recipients open an attachment. Hypertext works well with this approach.

A $45 price will usually provide for a catered dinner. An appropriately sized conference or boardroom can be an inexpensive venue. State chapter staff can handle online and onsite registration and payment. One model that has worked well is to start at 6:30 PM with social conversation over wine, beer and soft drinks, buffet line at 7 or 7:15, introductions after seating, and then start the 40 minute evening presentation at 7:15 or 7:30. Qualifying credits are available to attendees is an application is submitted well in advance to ACHE.

6. Managing New MD Members

Find new members.

  1. Go to http://www.ache.org/
  2. Go to Chapters > Chapter Service Center > Membership > Chapter Roster Tool
  3. From predefined query, select “All members who are new…”, or
  4. From predefined query, select “All members who joined…”
  5. Sort the Exel file for all members with:
    1. “Dr” in column K (Salutation)
    2. Copy these rows into a new worksheet
    3. Delete non MD/DO’s in column B (Full name)
    4. This may still miss some physicians
  6. Delete non MD/DOs
  7. Save the file with the date in the file name

Example New MD Letter

Dear :

I am pleased to see that you have recently become a member of the ACHE of Georgia (ACHE of Georgia).

You can be instrumental in building Georgia’s physician leadership by active engagement with the approximately 90 members of the Physician Executives Group (PEG) of ACHE of Georgia. The PEG is committed to fostering collaboration, embracing physician alignment and assisting key physicians in leadership growth, development and networking.

Below are the news and minutes from our recent monthly call. You will receive an email reminder about our calls; they occur at 7 AM on the first Friday of each month. The next one is this Friday, June 2.

Conference Line:  888-808-6929 Access Code:  4472957#

Please join us if you can.

7 Facts to Know

  • ACHE is the professional association for healthcare executives
  • The FACHE credential in healthcare leadership is an important career advancement
  • ACHE members in Georgia automatically become a member of ACHE of Georgia (state chapter)
  • PEG is the physician group within ACHE of Georgia (approximately 90 members and growing)
  • ACHE of Georgia/ACHE provide a unique opportunity to cross-pollinate ideas with non-physician healthcare executives locally and nationally
  • PEG and ACHE of Georgia provide terrific opportunities for regional network development
  • PEG features physician-focused networking and professional development events in GA

Best,

Include contact information

7. Sample Invitation to Membership

Date

Invitation – Physician Executives Group
ACHE of Georgia – American College of Healthcare Executives

Dear Dr. :

As a Chief Medical Officer, you can be instrumental in building Georgia’s physician leadership by joining the approximately 90 members of the Physician Executives Group (PEG) of the ACHE of Georgia (ACHE of Georgia).

ACHE of Georgia is the dynamic state chapter of the American College of Healthcare Executives (ACHE). We are committed to fostering collaboration, embracing physician alignment and assisting key physicians in leadership growth, development and networking.
________________________________________________________

7 Facts to Know

  • ACHE is the professional association for healthcare executives
  • The FACHE credential in healthcare leadership is an important career advancement
  • ACHE members in Georgia automatically become a member of ACHE of Georgia (state chapter)
  • PEG is the physician group within ACHE of Georgia (approximately 90 members and growing)
  • ACHE of Georgia/ACHE provide a unique opportunity to cross-pollinate ideas with non-physician healthcare executives locally and nationally
  • PEG and ACHE of Georgia provide terrific opportunities for regional network development
  • PEG features physician-focused networking and professional development events in GA
    ________________________________________________________

ACTION ITEM: Join ACHE* now. Confirm with us (below).
Contact PEG** with questions or to hear more about advantages.
Sincerely,
Physician Executives Group Leadership
* http://www.ache.org/
** john.henson@piedmont.org and C 404-632-1990 or
mary.gregg@icloud.com and C 404-316-6400

8. Advancement to Fellowship

DISCUSS ADVANCEMENT to FELLOW (FACHE)

Certification in Hospital Management – Physician Executives Group

30 MINUTE CONFERENCE CALL for ELIGIBLE* MDs
Lily Henson, MD, FACHE
Mac Knight, MD, FACHE
John Henson, MD, FACHE
(*Those who received this email are deemed FACHE-eligible by ACHE)

AGENDA

  1. Introductions (All)
  2. Why the FACHE matters to me (Mac Knight, Lily Henson)
  3. How to obtain the FACHE (John Henson)
  4. Discussion (All)
  5. Adjourn

DATE/TIME OPTIONS

Monday, June 19, 7 AM Friday, June 30, 7 AM (last day to register and have fee waived)
CONFERENCE LINE: 888-251-2909, 4275335#
ACTION ITEM: PLEASE RSVP via return email for one of the dates. Thank you.

NOTES for CALL

ACHE Fellow Eligibility Requirements

  1. Be a current member of ACHE and have three (3) years of tenure. Tenure may be accumulated as an ACHE Member, Faculty Associate, or International Associate. (Student Associates are not eligible for tenure).
  2. Hold a Master’s or other post-baccalaureate degree. (A copy of your diploma or final conferred transcript is required.
  3. Hold an executive-level healthcare management position and have a minimum of five (5) years of executive-level healthcare management experience. (A copy of your current job description, organizational chart, and resume is required.) How does ACHE define an executive-level healthcare management position?
  4. Submit two (2) references: One (1) in the form of a structured interview with a current Fellow; One (1) written reference from a senior-level executive (VP or higher) in your organization OR a second Fellow.
  5. Demonstrate 36 hours of healthcare-related continuing education (CE) within the last three (3) years of submitting an application. (12 hours must be ACHE Face-to-Face Education and the remaining 24 hours can be ACHE Qualified Education or ACHE Face-to-Face Education).
  6. NOTE: An online payment of $250 will be required to submit an application. All additional documents may be submitted with the online application or any time after the application fee has been processed. We request 5-7 business days to review your application and will notify you of the status of your application after that time.
  7. After you meet ALL application requirements, and your application is approved it’s time to prepare for the Board of Governors Exam.

ADDITIONAL INFORMATION

Detailed Fellow Information
http://www.ache.org/mbership/credentialing/2016-12_Advancement_Information_Session.PDF

Practice Exam
http://www.ache.org/mbership/credentialing/EXAM/referencemanual.cfm

Online Tutorials
http://www.ache.org/mbership/credentialing/EXAM/OnlineTutorial/OnLineTutorial.cfm

Georgia Two-day BOG Exam Tutorial Workshops

ACHE of Georgia offers annual low-cost two-day tutorial workshops to those interested in preparing for the ACHE Board of Governor’s Examination in Healthcare Management. Sessions feature experienced content expert presenters in each of the ten knowledge areas of the exam. Attendees are encouraged to form their own study groups with other attendees after the workshop.

9. Leave-Behind